File Sharing is Simple When You Know How!

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file, sharing @ Pixabay

The digital age has opened up the world at an incredible rate. It’s changed how we live, how we travel, how we consume content, and especially how we work. Many public and private organizations alike have switched from traditional paper to digital when filing and storing documents.

Going digital makes it very easy to search and retrieve files, which saves a lot of working time for even more productive tasks. It is also one way to ensure long-term safety and security of important files.

A lot of innovations have made it possible for sharing these files anywhere across the globe in mere seconds. This is very useful in a time where working remotely is the new normal. It gives employees the ability to work anywhere they want without having to worry about keeping track of a paper trail.

The world of file sharing has an endless selection of applications and services that can be tailor fit to meet your organization’s, and even personal needs. In this article, we discuss how easy it is to set up and use file sharing services.

What is file sharing?

File sharing is the process of making documents, graphics, video, and audio accessible from any digital device to yourself or someone else entirely. It can be shared to a housemate, a workmate, or even a friend across the country. 

There are a lot of ways of sharing files. One can share files over a local network connection at home or in an office, as long as the devices used to access these files are connected to the same network. The easiest one, however, is sharing over the internet.

How does it work?

Sharing files using a local network connection means that the devices used to share the file and the one used to access the file must be connected in the same network. What happens is that the two devices directly communicate with each other without the help of servers. This is also called peer-to-peer or P2P file sharing.

When a file is shared over the internet, the device that shared the file uploads it on a server. Depending on permissions granted, anyone who wants to access the file can then request a link or address to the location of the file from that server and download it onto their digital devices.

How do I share files?

Although there are a lot of applications and services you can use to share files, all of them are generally the same in nature.

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Using a File Transfer Tool

Otherwise known as an on-demand file transfer program, file transfer tools offer a convenient way to share files to anyone. It supports both P2P file sharing or over the internet. These tools are usually installed in the devices used to send and receive data from, so most don’t require its users to sign up for an account.

Usually they will provide step by step instructions on how to share files and they are pretty simple that any user can follow. All you have to do is select the file you want to send, upload them, and you’ll receive a link that you can share with anyone you want.

Using a Cloud Storage Service

This one is pretty similar to the file transfer tool where you just need to select a file, upload it, and share the link to the file. But unlike file transfer services that are somewhat temporary where your file won’t be accessible after a few hours, cloud storage services store your files for as long as you want.

This is very convenient for when you’re sharing a file that a team needs to collaborate on. Multiple people from multiple devices only need to access one file. Talk about data saver.

Using Instant Messaging Applications

Instant messaging applications have evolved. A lot of apps offer a way to send any types of file– pictures, audio, video, and even documents. Some applications will have a dedicated area for all the files you received and sent from and to someone else without having to backread through a lot of messages.

Can I only share files?

Despite its name, file sharing is not limited to sharing only files. Even sharing your whole computer is an option. Yup! The whole thing and not just a record of your screen.

When two or more computers are connected to a single network, you gain the ability to share the contents of the devices connected. Every file and folder on one computer can be accessed by the computer across the room.

Remote access programs are also available for computers not connected on the same network. It works almost the same but this time, you can also control the computer itself. You’re viewing the content as if you were sitting in front of that specific computer, meaning every file, program, and everything else is also shared with you.

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